Solution · By agent

Leadership asks for the cash-flow forecast and budget-vs-actuals, and someone spends two days exporting the ERP to Excel to build them —late and with last week’s data. The AI finance agent reads the numbers already in your books, updates the cash-flow forecast, crosses budget against actuals, catches the variances and builds the board report: it doesn’t keep the books, it reads them to decide. We leave it running on your ERP.

A good finance director looks at the numbers already sitting in the books and turns them into decisions: how much cash there’ll be eight weeks out, which lines are running over budget, why this month’s margin doesn’t match the plan, and what to tell the board on Monday. The problem is that before you decide there’s a mountain of mechanical work —exporting the ERP, pasting into Excel, reconciling versions and refreshing the same dashboard every week— that eats the finance team alive and makes the forecast land late and with stale data. We ship that work as an agent on your books: it reads the balances, movements and due dates you already have, keeps the cash-flow forecast alive, crosses budget against actuals, flags the variance the moment it shows and builds the board report —and leaves the decision to you. It doesn’t capture invoices or chase payments; the numbers are already there, this agent reads them. We don’t sell you another Power BI; we ship the financial analysis done, with a person validating before it reaches the board.

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The problem

The numbers are in the books, but turning them into a forecast, control and a board report is done by hand in Excel —late and with last week’s data.

The cash-flow forecast is built by exporting the ERP to a sheet, pasting balances and due dates and reconciling formulas —and by the time it’s ready, it’s already last week’s.
The budget lives in Excel and the actuals in the ERP: crossing them to see where you’re overspending is a monthly copy-paste no one has time to do on time.
When margin or a line runs off plan, you find out at the close, not when it happens, so you react late and explaining what’s already beyond fixing.
The committee or board report is rebuilt from scratch every month, copying figures from five places, and the finance director ends up assembling PowerPoint instead of deciding.

Cost of staying the same

The time spent exporting, pasting and reconciling sheets shows up on no expense line: it shows up as a cash forecast that lands late and that nobody fully trusts, as a budget variance seen at the close instead of when you could still correct it, as leadership decisions made on last month’s snapshot, and as an expensive finance team playing Excel exporter instead of analyzing. Hiring another analyst covers a workload peak, not the weekly cadence this demands; and financial judgment stays trapped building sheets an agent can build. You pay the cost of deciding with stale data and of a control that always lands when nothing can change anymore.

The solution

A finance agent shipped on your books that updates the cash-flow forecast, crosses budget against actuals, catches the variances and builds the board report, with a person validating before it reaches the board

1We set the criteria and the limits with you: which cash-flow forecasting model you use, how your budget and cost centers are structured, what variance is relevant and what threshold flags it, which dashboards and reports you build and what it passes to you to validate before it goes to leadership.
2The agent reads the balances, movements and due dates already in your ERP and your books —it re-keys nothing—, updates the cash-flow forecast to the weeks or months you define and keeps it alive as the data comes in.
3It crosses budget against actuals line by line and center by center, flags the variance the moment it shows with an explanation of what’s moving it, and builds the dashboard and the committee or board report, ready to review —without anyone copying a figure by hand.
4It starts with a safety net and measured: the agent proposes and a person validates before a number reaches leadership, we compare its forecast and its report against the ones your team would make, and we only widen its autonomy by report type when the data backs it.

What changes

What you stop losing

The finance team stops exporting and pasting into Excel: the forecast, the budget-vs-actuals cross and the report are built by the agent, and people move to interpreting and deciding, which is where their judgment is worth it.
Mechanism
The cash-flow forecast stops landing late: it updates as the movements come in, so you decide on today’s cash and not last week’s snapshot.
Mechanism
The budget variance stops being discovered at the close: the agent flags it the moment a line runs off plan, so you react while it can still be corrected and not once it’s history.
Mechanism
What we measure: days from close to having the forecast and report ready before and after, how often the cash-flow forecast is up to date, variances caught in time versus the ones that surfaced at the close, and hours of Excel assembly that disappear from the team.
What we measure

Spec sheet

Work it removes: having the finance team export the ERP to Excel to build the cash-flow forecast, cross budget against actuals by hand every month, discover variances at the close and rebuild the committee or board report from scratch copying figures from several places
Typical setup: 2–4 weeks
Input: the balances, movements and due dates already living in your ERP and your books, your budget and forecasting model with its cost centers and assumptions, your bank’s cash position, and the reporting script we set with you
Output: the cash-flow forecast updated and alive, the budget crossed against actuals line by line with variances flagged and explained, the financial dashboard up to date and the board report built and ready to review —with a person validating before it reaches the board
Works with: HoldedSageOdooA3Microsoft DynamicsExcelGoogle SheetsPower BILooker StudioConexión bancaria / extracto
Can connect to: Your ERP or accounting software (balances, movements, due dates)Your budget and forecasting modelYour bank (cash position: statement or connection)Your dashboards and board reports
What we measure: days from close to the forecast and report readyhow often the cash-flow forecast is up to datevariances caught in time versus the ones that surfaced at the closehours of Excel assembly that disappear from the team
Good fit for: companies with a finance director or controller who needs cash-flow forecasting, budget control and board reports on a cadence, and a team that today builds them by hand in Excel exporting from the ERP
Not a fit for: businesses with no structured accounting or budget to start from, or cases that are strictly bookkeeping —capturing invoices, entries and reconciliation, that’s the AI accounting agent— or chasing overdue payments —that’s the AI collections agent

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Frequently asked questions

The accounting agent keeps the books: it captures invoices, proposes the entry with its account and cost center, posts to the ERP and reconciles the bank. The collections agent chases the money invoiced but not paid: it watches overdue and chases. Both produce and order the numbers. The finance agent touches neither: it takes the numbers those processes already left in the books and looks forward —it builds the cash-flow forecast, crosses budget against actuals, explains the variance and prepares the board report. Its buyer isn’t the admin team, it’s the finance director or controller. It doesn’t keep the books; it reads them to decide. Plenty of companies run all three, each on its own job.

A BI shows you what already happened in nice charts, but you still do the work: you’re the one building the forecasting model, crossing budget against actuals, writing why the margin moved and assembling the board report. The finance agent does that work: it reads the data, updates the cash-flow forecast, crosses budget and actuals line by line, flags and explains the variance and leaves the report drafted. It doesn’t compete with your Power BI or Looker; it leans on your data and does the analysis the tool leaves you to do by hand. A dashboard displays; this agent interprets and drafts.

That’s exactly why it starts supervised and no number reaches leadership without a net. The agent proposes the forecast, the cross and the report within the criteria we set with you —your model, your budget, your variance thresholds— and a person validates before anything goes to the committee or the board, especially at the start. We compare its figures against the ones your team would produce before widening its autonomy, and every calculation is traced back to the source data in the ERP, so if something is off it shows, the rule gets corrected and it doesn’t happen again. The agent doesn’t decide financial policy or sign off the number: it prepares the analysis; the decision and the responsibility stay yours.

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You’ve pinned the problem. We ship the fix and leave it measured.

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