Solution · By problem
Pull the data off your invoices without typing them in by hand, one by one
Every invoice that lands, someone opens it, reads the amount, the vendor, the date and the tax, and keys it into the ERP. Multiply that by what you get a month. That gets automated — and it shows in hours and in errors.
The problem
The invoice lands. Someone types it. And every so often they get it wrong.
- Every invoice is keyed by hand: open the PDF, copy vendor, date, number, net, tax and total, paste it into the ERP.
- They arrive in a thousand formats —PDF, phone photo, email, scanned paper— and every vendor puts the data wherever they please.
- One mistyped digit in an amount carries all the way to close and shows up when it’s least convenient.
- At month-end the admin team disappears under a pile of invoices instead of reviewing what actually matters.
Cost of staying the same
The time spent typing invoices shows up as a cost nowhere: it shows up as an admin team that can’t keep up, as late payments, and as errors caught too late. You pay for it all the same — spread out and invisible.
The solution
A system that reads the invoice, extracts the data, and leaves a person just to validate
- 1We connect your invoice intake (email, shared folder, phone) to an engine that reads them however they come: PDF, scan or photo.
- 2It extracts the fields that matter —vendor, date, number, net, tax, total and line items— and cross-checks them against your data: that the vendor exists, that the accounts add up, that it isn’t a duplicate.
- 3It drops the result into your ERP or accounting already structured. Anything doubtful it flags for a person to review; anything clear goes through on its own.
- 4We leave it measured: how many invoices process untouched, time per invoice, and the error rate versus keying them by hand.
What changes
What you stop losing
Processing an invoice by hand costs around $12.88 on average and takes 10 to 30 minutes; teams that automate drop to roughly $2.78 and close in days, not weeks.
Accounts payable benchmarks 2025 (APQC, via Resolve)
An automated flow processes on the order of 30 invoices per hour versus about 5 by hand: the admin team stops typing and gets back to reviewing and reconciling.
Invoice processing benchmarks 2025
What we measure: % of invoices processed with no intervention, average time per invoice, and capture errors versus the manual method.
What we measure
Spec sheet
- Work it removes
- typing in the amount, supplier, date and VAT of each invoice by hand
- Typical setup
- 2–3 weeks
- Input
- supplier invoice (PDF, email or folder)
- Output
- data extracted and posted into the ERP with its account and tax
- Works with
- SAPSageHoldedA3
- Can connect to
- OCR + extraction modelsYour chart of accounts and supplier masterEmail or intake folder
- What we measure
- % of invoices captured without interventionaccuracy of extracted fieldsprocessing time per invoiceescalated cases
- Good fit for
- a recurring volume of invoices in varied formats
- Not a fit for
- documents that aren’t invoices or that need complex case-by-case accounting checks
Frequently asked questions
Yes — that’s exactly what it solves. It doesn’t rely on a fixed template: the engine understands the invoice by what it says, not by where each vendor puts it. PDF, scanned or a phone photo, it extracts vendor, amount, tax and line items wherever they sit. Odd formats get flagged for review until the system learns to read them on its own.
That’s why it doesn’t post blind. Every extraction is cross-checked against your data —vendor master, chart of accounts, duplicate detection— and anything that doesn’t add up gets flagged for a person to validate before it goes through. Clear ones pass on their own; doubtful ones wait for review. The difference from manual entry is that the error gets caught before close, not after.
No. We build the extraction on top of what you already use (SAP, Sage, Holded, A3 and the like): the invoice comes in where it does today and the data comes out dropped into your system. We don’t sell you new software to learn; we remove the typing step from the one you have.
Want it running in your business?
You’ve pinned the problem. We ship the fix and leave it measured.