Solution · By agent
Your admin team spends the month keying in invoices, reconciling the bank and chasing payments. The AI accounting agent does that mechanical work and leaves the person to just validate: we leave it running on your ERP.
A good bookkeeper captures the invoice, extracts its data, assigns it to the right account and cost center, posts it to the ERP, reconciles the bank movement and chases what’s overdue. The problem is almost all of that is typing, matching and chasing —hours of mechanical work that eat the team alive and blow up the close. We ship that bookkeeper as an agent on your system: it reads every incoming invoice, dumps the validated data, proposes the entry, reconciles against the statement and leaves you only the exception to approve. We don’t sell you another invoicing tool; we leave the digital employee doing the books, with a person supervising what isn’t obvious.
The problem
Accounting can’t go wrong, and most of the month goes into typing, matching and chasing by hand.
- Every invoice that comes in, someone opens it, copies vendor, date, base, VAT and total, and keys it into the ERP —one by one, all month.
- Bank reconciliation is done by eye at month-end: crossing the statement against the entries line by line until it balances, and catching the mismatch late.
- Assigning the right account and cost center depends on who does it and whether they remember the criteria; when that person is out, it piles up.
- Overdue payments get chased when someone remembers, not when they’re due, and the close always arrives in a rush because the mechanical work ate the days.
Cost of staying the same
The time spent keying in invoices and balancing the bank shows up on no expense line: it shows up as an admin team that doesn’t make the close on time, as late payments, as errors caught in the audit, and as people who are good at analysis playing keyboard. Hiring one more person to key in covers a peak, not the whole month; and accounting judgment stays trapped in tasks that don’t need it. You pay the cost of an expensive team doing mechanical work and of a close that always runs out of breath.
The solution
An accounting agent shipped on your ERP that captures, extracts, reconciles and proposes the entry, with a person validating the exception
- 1We set the criteria and the limits with you: which documents it captures, how it assigns accounts and cost centers by your chart of accounts, what it reconciles on its own, what it chases and what it passes to you to validate before touching the ERP.
- 2The agent reads every incoming invoice —PDF, scan or photo—, extracts the data, validates it against the order or the vendor history and proposes the entry with its account and cost center, ready to approve.
- 3It reconciles the bank movements against the entries, matches payments to invoices, flags what doesn’t balance and prepares the chase for what’s overdue —without anyone crossing lines by hand.
- 4It starts with a safety net and measured: the agent proposes and a person validates the exception, we compare its entries against the ones your team would make, and we only widen its autonomy by document type when the data backs it.
What changes
What you stop losing
The team stops keying and matching by hand: capture, extraction and the proposed entry are done by the agent, and people move to validating and analyzing, which is where their judgment is worth it.
Mechanism
Reconciliation stops being the month-end marathon: movements are crossed against the entries as they come in, so the mismatch shows early and the close stops arriving in a rush.
Mechanism
Accounting judgment stops being spent on typing: the agent applies your chart of accounts consistently, doesn’t depend on who’s in that day, and the mechanical work stops piling up when someone is out.
Mechanism
What we measure: % of invoices captured and posted without intervention, reconciliation time before and after, errors caught in validation, and days to close versus the manual process.
What we measure
Spec sheet
- Work it removes
- having the admin team capture invoices by hand, key their data into the ERP, decide the account and cost center one by one, balance the bank at month-end crossing lines, and chase overdue payments when someone remembers
- Typical setup
- 2–4 weeks
- Input
- incoming invoices (PDF, scan or photo by email or folder), your chart of accounts with its accounts and cost centers, the script we set with you, and your bank statement or connection
- Output
- every invoice captured and with its data validated, the entry proposed with account and cost center ready to approve, bank movements reconciled, payments matched to their invoices and overdue ones ready to chase —with the exception routed to a person
- Works with
- HoldedSageOdooA3Microsoft DynamicsIndustry accounting ERPBank connection / statementEmail or invoice folder
- Can connect to
- Your ERP or accounting softwareYour chart of accounts, accounts and cost centersYour bank (statement or bank connection)Your invoice intake channel (email or folder)
- What we measure
- % of invoices captured and posted without interventionbank reconciliation time before and aftererrors caught in validationdays to close versus the manual process
- Good fit for
- companies and accounting firms with recurring vendor-invoice volume, monthly bank reconciliation and an admin team drowning in mechanical work
- Not a fit for
- operations with no ERP or defined accounting process, or cases where every entry needs expert human judgment from the first second and there’s no repetitive volume to absorb. If the only thing hurting is squaring the bank —matching the statement to invoices, payments with no reference, the gap that shows up at close— you don’t need the whole role: that’s automated bank reconciliation
Frequently asked questions
An OCR reads the invoice and hands you back the text; invoicing software stores the document and leaves the fields for you to fill in. Neither one decides the account, reconciles the bank or chases what’s overdue: they leave the work spread across screens. The accounting agent does the whole chain: captures, extracts, validates, proposes the entry with its account and cost center, reconciles against the statement and prepares the chase —and passes you only the exception to validate. It doesn’t compete with your ERP; it leans on it and does the part the ERP never automated.
That’s exactly why it starts supervised and never touches the ERP without a net. The agent proposes the entry within the criteria we set —your chart of accounts, your cost centers, your rules— and a person validates the exception before anything is posted for real, especially at the start. We compare its entries against the ones your team would make before widening its autonomy, and we only give it more document types when the data backs it. If it assigns an account it shouldn’t, it’s in the trace, the rule gets corrected and it doesn’t happen again. We don’t replace accounting judgment where it’s needed; we take the job of keying and matching a thousand lines a month off the team.
Extracting an invoice’s data is one piece —you can tackle that alone if it’s your only pain; we have a solution dedicated just to extracting invoice data. The accounting agent is the digital employee that does the full loop of mechanical accounting: it captures and reads invoices, proposes the entry with account and cost center, posts to the ERP, reconciles bank movements, matches payments to invoices and chases what’s overdue. If yours is only invoice OCR, start there; if what eats you is the whole month of admin, this is the agent that absorbs it.
Want it running in your business?
You’ve pinned the problem. We ship the fix and leave it measured.